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ESC Administrative Assistant - 12 month
Muskego, WI
Job Description
ESC Departmental Support:
- Front Desk Coverage; Responsible for answering phone calls, voicemails and greeting visitors. Ensuring daily interoffice mail and postal items
- are sorted for delivery;
- Generate invoices for facility users through rSchool;
- Credit card reconciliation for business, facilities and special education;
- Manage online sale of district assets;
- Purchase ESC supplies;
- PO entry and invoice coding;
- Document scanning;
- Budget entry;
- Process student record and IEP requests;
- Oversight of special education transportation including routing, field trip requests and alternative transportation;
- Medicaid management and billing;
- McKenny Vento billing;
- Process student intradistrict transfer requests;
- Process student suspension letters;
- Performs various department specific administrative support tasks;
- Complete all other duties as assigned.
- Required – High school diploma or its equivalent; Associates Degree or higher in a related field is preferred.
- Strong customer service minded approach when working with parents, staff and students.
- Excellent organizational skills and the ability to work independently, problem solve and prioritize tasks.
- Ability to maintain strict confidentiality relating to all business, personnel and school district matters.
- Commitment to professional standards and ethics.
- Excellent interpersonal, oral and written communication skills including the ability to communicate effectively with staff, parents, members of
- the community and Board of Education.
- Ability to utilize new and existing technology effectively. Advanced working knowledge of computers including, but not limited to, utilization of
- databases, Gmail, Google Docs, Slides and Calendar, Microsoft Office Suite, the internet, and other related applications. General working
- knowledge of standard office equipment.
Job Summary
Company
Employment Term and Type
Regular, Full Time
Hours per Week
40
Salary and Benefits
$22.00-$23.81
Required Education
Associate Degree
Required Experience
Open
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