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Administrative Assistant
Concord, NH
Job Description
INTERNAL/EXTERNAL
ADMINISTRATIVE OFFICE OF THE COURTS
POSITION ANNOUNCEMENT # 24-78
Location Position Available Salary Range Closing Date
Attorney Discipline Office
4 Chenell Drive, Suite 102
Concord, NH
Administrative
Assistant
Labor Grade: 17
$38,181 to $55,985.80
Open until filled
The normal workday for Judicial Branch employees shall consist of 7.5 hours per day with work
normally performed between the hours of 7:30 a.m. to 5:00 p.m. Monday through Friday; however, the
normal workday may be adjusted based on the needs of the court location.
Employees hired for this position may be required to attend new employee orientation in Concord, NH
prior to beginning their job at their assigned judicial branch location. Mileage reimbursement will be
paid pursuant to the Personnel Rules or, if represented by a union, the collective bargaining
agreement.
IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE
Step 1: * Fill out the application from the HR Job Postings page on the JIBB OR call the
Administrative Office of the Courts (271-2521) for an application.
Step 2: * e-mail application and/or resume to: applications@courts.state.nh.us
* or fax application and/or resume to: (603) 513-5454
* or mail application and/or resume to: Administrative Office of the Courts
1 Granite Place, N400
Concord, NH 03301
(At any time, we may have more than one position vacant in the court system.
Your application may not be considered if you fail to note a specific position on your application.)
JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT - Regular, full-time position working in the NH Supreme Court Attorney
Discipline Office (the "ADO"), a division within the NH Judicial Branch's Administrative Office of the Courts.
DEFINITION OF WORK
This is a full-time experienced clerical position. Work involves performing a variety of clerical, office and
administrative support functions. The individual in this position will be responsible for assisting the Attorney
Discipline Office's three General Counsel, as well as, at times, other ADO attorneys and staff, with attorney
discipline matters. In limited instances, employee may be required to travel during the regular course of
business. Employees are subject to transfer or reassignment at the discretion of the Director of the
Administrative Office of the Courts. The position is subject to sufficient and continued funding of the ADO.
REPORTING LINES
This position reports to ADO General Counsel and has no supervisory responsibilities over subordinate staff.
ESSENTIAL FUNCTIONS (EXAMPLES OF WORK PERFORMED)
The intent of this job description is to provide a representative summary of the major duties and responsibilities
performed by incumbents of this job. Employees may be requested to perform job-related tasks other than
those specifically presented in this description.
* Assists lawyers and members of the public by answering telephone calls and emails and responding to
their questions and/or providing them with information relating to a disciplinary matter(s) and/or the
Attorney Discipline System in general.
* Assists General Counsel with scheduling and preparing correspondence relating to the Attorney
Discipline Office and Attorney Discipline System.
* Records and tracks information in appropriate files and enters data in programs that include, but are not
limited to, the Office's databases, spreadsheets, and case file management programs.
* Checks and reviews incoming and outgoing documents for completeness and accuracy of information;
opens, date stamps, sorts, and distributes mail.
* Files records, organizes and maintains filing system, and retrieves files as needed.
* Answers email and telephone inquiries, takes messages, checks voicemail, and redirects inquiries as
appropriate.
* Records and tracks data and information as it relates to the Attorney Discipline Office and Attorney
Discipline System, updating and maintaining reports.
* Performs other related work as required.
DESIRABLE EDUCATION AND EXPERIENCE
* Graduation from high school or GED, and
* Five years' clerical experience; or
* any equivalent combination of education and experience which provides the following knowledge, skills,
and abilities:
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of effective and efficient office practices and procedures.
Knowledge of modern office equipment, including copiers, fax machines, current computer programs and
software.
Skill in the use of Microsoft Office Suite products such as Word, Excel, Access, and PowerPoint.
Strong organizational and planning skills with the ability to set effective priorities.
Proofreading skills with proper use of grammar and spelling in the English language.
Effective communication skills both oral and written.
Ability to work independently and with others.
Ability to understand and follow oral and written instructions.
Ability to make decisions in accordance with laws, regulations, policies, and procedures.
Ability to express ideas concisely and clearly, orally and in writing.
Ability to maintain confidentiality concerning pending disciplinary matters.
Ability to prioritize and manage time.
Ability to learn legal terminology and Attorney Discipline System's Rules (Supreme Court Rules 37 and 37A)
and procedures.
Proactively seeking opportunities to improve processes and procedures.
Problem-solving and critical thinking.
Ability to pay careful attention to detail.
SPECIAL REQUIREMENTS
New employees must successfully pass a criminal record check.
Must have a valid driver's license.
DISCLAIMER STATEMENT
This position description represents general duties and is not intended to list every specific function of this
position.
ADMINISTRATIVE OFFICE OF THE COURTS
POSITION ANNOUNCEMENT # 24-78
Location Position Available Salary Range Closing Date
Attorney Discipline Office
4 Chenell Drive, Suite 102
Concord, NH
Administrative
Assistant
Labor Grade: 17
$38,181 to $55,985.80
Open until filled
The normal workday for Judicial Branch employees shall consist of 7.5 hours per day with work
normally performed between the hours of 7:30 a.m. to 5:00 p.m. Monday through Friday; however, the
normal workday may be adjusted based on the needs of the court location.
Employees hired for this position may be required to attend new employee orientation in Concord, NH
prior to beginning their job at their assigned judicial branch location. Mileage reimbursement will be
paid pursuant to the Personnel Rules or, if represented by a union, the collective bargaining
agreement.
IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE
Step 1: * Fill out the application from the HR Job Postings page on the JIBB OR call the
Administrative Office of the Courts (271-2521) for an application.
Step 2: * e-mail application and/or resume to: applications@courts.state.nh.us
* or fax application and/or resume to: (603) 513-5454
* or mail application and/or resume to: Administrative Office of the Courts
1 Granite Place, N400
Concord, NH 03301
(At any time, we may have more than one position vacant in the court system.
Your application may not be considered if you fail to note a specific position on your application.)
JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT - Regular, full-time position working in the NH Supreme Court Attorney
Discipline Office (the "ADO"), a division within the NH Judicial Branch's Administrative Office of the Courts.
DEFINITION OF WORK
This is a full-time experienced clerical position. Work involves performing a variety of clerical, office and
administrative support functions. The individual in this position will be responsible for assisting the Attorney
Discipline Office's three General Counsel, as well as, at times, other ADO attorneys and staff, with attorney
discipline matters. In limited instances, employee may be required to travel during the regular course of
business. Employees are subject to transfer or reassignment at the discretion of the Director of the
Administrative Office of the Courts. The position is subject to sufficient and continued funding of the ADO.
REPORTING LINES
This position reports to ADO General Counsel and has no supervisory responsibilities over subordinate staff.
ESSENTIAL FUNCTIONS (EXAMPLES OF WORK PERFORMED)
The intent of this job description is to provide a representative summary of the major duties and responsibilities
performed by incumbents of this job. Employees may be requested to perform job-related tasks other than
those specifically presented in this description.
* Assists lawyers and members of the public by answering telephone calls and emails and responding to
their questions and/or providing them with information relating to a disciplinary matter(s) and/or the
Attorney Discipline System in general.
* Assists General Counsel with scheduling and preparing correspondence relating to the Attorney
Discipline Office and Attorney Discipline System.
* Records and tracks information in appropriate files and enters data in programs that include, but are not
limited to, the Office's databases, spreadsheets, and case file management programs.
* Checks and reviews incoming and outgoing documents for completeness and accuracy of information;
opens, date stamps, sorts, and distributes mail.
* Files records, organizes and maintains filing system, and retrieves files as needed.
* Answers email and telephone inquiries, takes messages, checks voicemail, and redirects inquiries as
appropriate.
* Records and tracks data and information as it relates to the Attorney Discipline Office and Attorney
Discipline System, updating and maintaining reports.
* Performs other related work as required.
DESIRABLE EDUCATION AND EXPERIENCE
* Graduation from high school or GED, and
* Five years' clerical experience; or
* any equivalent combination of education and experience which provides the following knowledge, skills,
and abilities:
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of effective and efficient office practices and procedures.
Knowledge of modern office equipment, including copiers, fax machines, current computer programs and
software.
Skill in the use of Microsoft Office Suite products such as Word, Excel, Access, and PowerPoint.
Strong organizational and planning skills with the ability to set effective priorities.
Proofreading skills with proper use of grammar and spelling in the English language.
Effective communication skills both oral and written.
Ability to work independently and with others.
Ability to understand and follow oral and written instructions.
Ability to make decisions in accordance with laws, regulations, policies, and procedures.
Ability to express ideas concisely and clearly, orally and in writing.
Ability to maintain confidentiality concerning pending disciplinary matters.
Ability to prioritize and manage time.
Ability to learn legal terminology and Attorney Discipline System's Rules (Supreme Court Rules 37 and 37A)
and procedures.
Proactively seeking opportunities to improve processes and procedures.
Problem-solving and critical thinking.
Ability to pay careful attention to detail.
SPECIAL REQUIREMENTS
New employees must successfully pass a criminal record check.
Must have a valid driver's license.
DISCLAIMER STATEMENT
This position description represents general duties and is not intended to list every specific function of this
position.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Salary and Benefits
$38,181-$55,985.80
Required Education
High School or Equivalent
Required Experience
5+ years
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